Event & AV
Exhibition Furniture Rental
Sofas, meeting tables, bar stools, display racks and showcases delivered and collected at the venue.
What's included
Our exhibition furniture rental service
Sofas, meeting tables, bar stools, display racks and showcases delivered and collected at the venue. What you receive is equipment, operators and content delivered to a schedule and struck the same night. We test as a system, not as a parts list, and we carry redundancy on the single points of failure.
We group exhibition furniture rental with event stage fabrication, AV & LED wall support, exhibition lighting because they share a workshop, a crew and a schedule. Bundling them removes the gaps where multi-vendor projects usually fail.
- Lounge and meeting sets
- Glass showcases
- Brochure stands and counters
- Delivery and pickup
Price guide: Daily rental packages.
How exhibition furniture rental works
01
Technical recce and plan
We confirm the room or stand dimensions, power available, rigging points, sightlines and the organiser's noise and curfew rules, then size the kit to the space rather than over-specifying it.
02
Equipment and content preparation
Everything is assembled and run as a complete system in our prep bay — screens, fixtures, audio, servers and the actual content — so the venue is not where the setup gets debugged.
03
Install and programming
Rigging, cabling, focusing and programming happen inside the build-up window, followed by a full technical rehearsal with your presenter or demo lead.
04
Show operation and strike
A technician stays with the setup through show hours, and the whole rig is struck and cleared inside the organiser's dismantle window.
One technician carries the rig from install through strike, which keeps accountability in a single pair of hands.
Who this is for
Exhibition furniture rental suits teams whose show depends on something running on cue — a reveal, a demo loop, a keynote, a sampling station. It works equally as a bundle with a stall build or as a standalone technical scope on someone else's stand.
What exhibition furniture rental costs
Daily rental packages. Beyond that headline, the variables that actually move an exhibition furniture rental quote are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution. When a quote is itemised against those lines you can remove what you do not need instead of negotiating a lump sum.
Cost drivers
- screen or projection surface area and resolution
- number of fixtures, projectors or drones
- show length and number of repeats per day
- rigging, trussing and power distribution
- content production and programming time
- number of operators and show days
- transport and standby equipment
Stall sizes and lead times
The space plan below uses the same formula as our stall planner, so the numbers on this page and the numbers the tool gives you agree. Storage takes 10% of the area up to 18 sq.m and 15% above it, a meeting corner takes 5% unless you are hosting meetings, and the remainder is display.
Space, staffing and lead time by stall size
| Stall size | Footprint | Likely layout | Display | Staff | Visitors at once | Build weeks |
|---|---|---|---|---|---|---|
| 9 sq.m | 3 × 3 m | Inline or corner | 7.6 sq.m | 2 | 3 | 3 |
| 18 sq.m | 3 × 6 m | Inline or corner | 15.3 sq.m | 2 | 6 | 3 |
| 36 sq.m | 6 × 6 m | Corner or three-side open | 28.8 sq.m | 4 | 11 | 4 |
| 54 sq.m | 6 × 9 m | Corner or three-side open | 43.2 sq.m | 6 | 17 | 5 |
| 72 sq.m | 6 × 12 m | Three-side open or island | 57.6 sq.m | 8 | 23 | 5 |
| 100 sq.m | 10 × 10 m | Three-side open or island | 80 sq.m | 12 | 32 | 5 |
Materials and equipment
Most of what we build uses indoor and outdoor LED panels, laser projectors and media servers and moving heads, profiles and LED wash fixtures, with line-array and point-source audio, truss, motors and ground support and wireless microphones and comms added as the design needs. We specify for reuse wherever you exhibit more than once a year, because the second show is where a good material choice pays for itself.
What we work in
- indoor and outdoor LED panels
- laser projectors and media servers
- moving heads, profiles and LED wash fixtures
- line-array and point-source audio
- truss, motors and ground support
- wireless microphones and comms
What we need from you
Send these and we come back with a concept and an itemised exhibition furniture rental quote — usually within 24 to 48 hours of a clear brief.
- venue, hall or stand plan with power and rigging details
- show dates and running times
- content, video or presentation files
- audience size and seating arrangement
- any organiser limits on sound level, rigging or curfew
01
Brief
Share stall size, expo and goals. We call within 2 hours.
02
3D Design
Photoreal concepts in 48 hours, revised until perfect.
03
Fabrication
Built and pre-assembled in our own workshops.
04
Install & Show
On-site crew builds, hands over and dismantles.
FAQ
Common questions
What does exhibition furniture rental cost?+
Daily rental packages. The variables that move the figure are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution.
Do you offer exhibition furniture rental outside the metros?+
Yes. We cover 119 cities including every Tier 1 metro and more than a hundred Tier 2 exhibition cities, with crews working to the local organiser's schedule.
Is 3D design included?+
Yes, free with every confirmed fabrication order and revised until you approve it. Design-only projects are quoted per stall.
How do revisions work?+
Design revisions are free until you approve the concept. Once fabrication has started, changes are quoted against material already cut, which is why we hold sign-off until the plan is genuinely settled.
What exactly do I get with exhibition furniture rental?+
Equipment, operators and content delivered to a schedule and struck the same night. Lounge and meeting sets, Glass showcases, Brochure stands and counters are all part of the scope.
Is exhibition furniture rental available as a standalone scope?+
Yes. It can be bundled with a full stall build or delivered on its own alongside another contractor's structure, with the interface agreed in writing first.
Can you handle organiser approvals?+
Yes. Stall drawings, electrical load details and structural documents are prepared and submitted as the organiser requires, and designs are checked against height, rigging and fire rules first.
What do you need from me to start?+
Venue, hall or stand plan with power and rigging details, show dates and running times, content, video or presentation files and audience size and seating arrangement.
Exhibition Furniture Rental in Tier 1 cities
Exhibition Furniture Rental in Tier 2 cities
Other event & AV services
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Related guides
Exhibiting soon? Let's build your stall.