Event & AV
Event Stage Fabrication
Stages, backdrops, ramps and sets for conferences, dealer meets, award nights and launches.
What's included
Our event stage fabrication service
Stages, backdrops, ramps and sets for conferences, dealer meets, award nights and launches. What you receive is screens, lighting, audio and content running on cue, operated and then cleared. Every rig is bench-tested as a complete system before dispatch, and critical paths carry a spare — a second projector, a backup server, a redundant radio channel.
We group event stage fabrication with AV & LED wall support, exhibition lighting, exhibition furniture rental because they share a workshop, a crew and a schedule. Bundling them removes the gaps where multi-vendor projects usually fail.
- Truss and wooden stage sets
- Printed and LED backdrops
- Ramps, podiums and props
- Load-tested structures
Price guide: Quoted per event.
How event stage fabrication works
01
Technical recce and plan
We confirm the room or stand dimensions, power available, rigging points, sightlines and the organiser's noise and curfew rules, then size the kit to the space rather than over-specifying it.
02
Equipment and content preparation
Everything is assembled and run as a complete system in our prep bay — screens, fixtures, audio, servers and the actual content — so the venue is not where the setup gets debugged.
03
Install and programming
Install covers rigging, power distribution, cabling, focus and programming, and finishes with a technical rehearsal rather than a handover note.
04
Show operation and strike
Show hours are covered by an operator who knows the programming, and the strike is planned as carefully as the build.
One technician carries the rig from install through strike, which keeps accountability in a single pair of hands.
Who this is for
Event stage fabrication suits teams whose show depends on something running on cue — a reveal, a demo loop, a keynote, a sampling station. It works equally as a bundle with a stall build or as a standalone technical scope on someone else's stand.
What event stage fabrication costs
Quoted per event. Beyond that headline, the variables that actually move an event stage fabrication quote are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution. Itemise the quote against those lines and the difference between two vendors stops being a mystery.
Cost drivers
- screen or projection surface area and resolution
- number of fixtures, projectors or drones
- show length and number of repeats per day
- rigging, trussing and power distribution
- content production and programming time
- number of operators and show days
- transport and standby equipment
Stall sizes and lead times
The space plan below uses the same formula as our stall planner, so the numbers on this page and the numbers the tool gives you agree. Storage takes 10% of the area up to 18 sq.m and 15% above it, a meeting corner takes 5% unless you are hosting meetings, and the remainder is display.
Space, staffing and lead time by stall size
| Stall size | Footprint | Likely layout | Display | Staff | Visitors at once | Build weeks |
|---|---|---|---|---|---|---|
| 9 sq.m | 3 × 3 m | Inline or corner | 7.6 sq.m | 2 | 3 | 3 |
| 18 sq.m | 3 × 6 m | Inline or corner | 15.3 sq.m | 2 | 6 | 3 |
| 36 sq.m | 6 × 6 m | Corner or three-side open | 28.8 sq.m | 4 | 11 | 4 |
| 54 sq.m | 6 × 9 m | Corner or three-side open | 43.2 sq.m | 6 | 17 | 5 |
| 72 sq.m | 6 × 12 m | Three-side open or island | 57.6 sq.m | 8 | 23 | 5 |
| 100 sq.m | 10 × 10 m | Three-side open or island | 80 sq.m | 12 | 32 | 5 |
Materials and equipment
We work mainly in indoor and outdoor LED panels, laser projectors and media servers, moving heads, profiles and LED wash fixtures and line-array and point-source audio, with truss, motors and ground support and wireless microphones and comms specified where the design or the venue calls for it. Material choice is where cost and appearance meet: a fabric-tensioned graphic reads cleaner than a rigid printed panel and packs smaller, while a laminated joinery finish survives several shows where a painted one does not.
What we work in
- indoor and outdoor LED panels
- laser projectors and media servers
- moving heads, profiles and LED wash fixtures
- line-array and point-source audio
- truss, motors and ground support
- wireless microphones and comms
What we need from you
Send these and we come back with a concept and an itemised event stage fabrication quote — usually within 24 to 48 hours of a clear brief.
- venue, hall or stand plan with power and rigging details
- show dates and running times
- content, video or presentation files
- audience size and seating arrangement
- any organiser limits on sound level, rigging or curfew
01
Brief
Share stall size, expo and goals. We call within 2 hours.
02
3D Design
Photoreal concepts in 48 hours, revised until perfect.
03
Fabrication
Built and pre-assembled in our own workshops.
04
Install & Show
On-site crew builds, hands over and dismantles.
FAQ
Common questions
What does event stage fabrication cost?+
Quoted per event. The variables that move the figure are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution.
Do you offer event stage fabrication outside the metros?+
Yes. We cover 119 cities including every Tier 1 metro and more than a hundred Tier 2 exhibition cities, with crews working to the local organiser's schedule.
Is 3D design included?+
Yes, free with every confirmed fabrication order and revised until you approve it. Design-only projects are quoted per stall.
Can you handle organiser approvals?+
Yes. Stall drawings, electrical load details and structural documents are prepared and submitted as the organiser requires, and designs are checked against height, rigging and fire rules first.
How do revisions work?+
Design revisions are free until you approve the concept. Once fabrication has started, changes are quoted against material already cut, which is why we hold sign-off until the plan is genuinely settled.
Do you work with agencies and co-exhibitors?+
Yes. We work directly with brands, with event and creative agencies on white-label scopes, and with pavilion organisers coordinating multiple co-exhibitors under one structure.
Is event stage fabrication available as a standalone scope?+
Yes. It can be bundled with a full stall build or delivered on its own alongside another contractor's structure, with the interface agreed in writing first.
What exactly do I get with event stage fabrication?+
Screens, lighting, audio and content running on cue, operated and then cleared. Truss and wooden stage sets, Printed and LED backdrops, Ramps, podiums and props are all part of the scope.
Event Stage Fabrication in Tier 1 cities
Event Stage Fabrication in Tier 2 cities
Other event & AV services
All services
Related guides
Exhibiting soon? Let's build your stall.