Event & AV
Exhibition Lighting
Track lights, spots, LED strips and backlit graphics that make your stall the brightest in the aisle.
What's included
Our exhibition lighting service
Track lights, spots, LED strips and backlit graphics that make your stall the brightest in the aisle. What you receive is equipment, operators and content delivered to a schedule and struck the same night. Every rig is bench-tested as a complete system before dispatch, and critical paths carry a spare — a second projector, a backup server, a redundant radio channel.
Exhibition Lighting sits in our event & AV practice, alongside event stage fabrication, AV & LED wall support, exhibition furniture rental. Most projects combine two or three of those, which is why we quote them as one scope with one project manager rather than as separate vendors.
- Product spot lighting
- Backlit fabric and acrylic
- RGB accent lighting
- Energy-efficient LED fixtures
Price guide: Included in custom builds.
How exhibition lighting works
01
Technical recce and plan
First the constraints — power, rigging, sightlines, noise limits, curfew — then the design. Over-specified kit is the most common line of waste on an AV quote.
02
Equipment and content preparation
Screens, lights, audio, media servers and content are prepared and bench-tested together before they leave for the venue, so the first time it all runs is not in front of your audience.
03
Install and programming
Rigging, cabling, focusing and programming happen inside the build-up window, followed by a full technical rehearsal with your presenter or demo lead.
04
Show operation and strike
A technician owns the rig through every show day, then strikes and clears it inside the organiser's window.
One technician carries the rig from install through strike, which keeps accountability in a single pair of hands.
Who this is for
Exhibition lighting suits teams whose show depends on something running on cue — a reveal, a demo loop, a keynote, a sampling station. It works equally as a bundle with a stall build or as a standalone technical scope on someone else's stand.
What exhibition lighting costs
Included in custom builds. Beyond that headline, the variables that actually move an exhibition lighting quote are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution. A quote itemised against those lines is the only way to tell a cheap stall from an incomplete one.
Cost drivers
- screen or projection surface area and resolution
- number of fixtures, projectors or drones
- show length and number of repeats per day
- rigging, trussing and power distribution
- content production and programming time
- number of operators and show days
- transport and standby equipment
Stall sizes and lead times
The space plan below uses the same formula as our stall planner, so the numbers on this page and the numbers the tool gives you agree. Storage takes 10% of the area up to 18 sq.m and 15% above it, a meeting corner takes 5% unless you are hosting meetings, and the remainder is display.
Space, staffing and lead time by stall size
| Stall size | Footprint | Likely layout | Display | Staff | Visitors at once | Build weeks |
|---|---|---|---|---|---|---|
| 9 sq.m | 3 × 3 m | Inline or corner | 7.6 sq.m | 2 | 3 | 3 |
| 18 sq.m | 3 × 6 m | Inline or corner | 15.3 sq.m | 2 | 6 | 3 |
| 36 sq.m | 6 × 6 m | Corner or three-side open | 28.8 sq.m | 4 | 11 | 4 |
| 54 sq.m | 6 × 9 m | Corner or three-side open | 43.2 sq.m | 6 | 17 | 5 |
| 72 sq.m | 6 × 12 m | Three-side open or island | 57.6 sq.m | 8 | 23 | 5 |
| 100 sq.m | 10 × 10 m | Three-side open or island | 80 sq.m | 12 | 32 | 5 |
Materials and equipment
Most of what we build uses indoor and outdoor LED panels, laser projectors and media servers and moving heads, profiles and LED wash fixtures, with line-array and point-source audio, truss, motors and ground support and wireless microphones and comms added as the design needs. We specify for reuse wherever you exhibit more than once a year, because the second show is where a good material choice pays for itself.
What we work in
- indoor and outdoor LED panels
- laser projectors and media servers
- moving heads, profiles and LED wash fixtures
- line-array and point-source audio
- truss, motors and ground support
- wireless microphones and comms
What we need from you
Send these and we come back with a concept and an itemised exhibition lighting quote — usually within 24 to 48 hours of a clear brief.
- venue, hall or stand plan with power and rigging details
- show dates and running times
- content, video or presentation files
- audience size and seating arrangement
- any organiser limits on sound level, rigging or curfew
01
Brief
Share stall size, expo and goals. We call within 2 hours.
02
3D Design
Photoreal concepts in 48 hours, revised until perfect.
03
Fabrication
Built and pre-assembled in our own workshops.
04
Install & Show
On-site crew builds, hands over and dismantles.
FAQ
Common questions
What does exhibition lighting cost?+
Included in custom builds. The variables that move the figure are screen or projection surface area and resolution, number of fixtures, projectors or drones, show length and number of repeats per day and rigging, trussing and power distribution.
Do you offer exhibition lighting outside the metros?+
Yes. We cover 119 cities including every Tier 1 metro and more than a hundred Tier 2 exhibition cities, with crews working to the local organiser's schedule.
Is 3D design included?+
Yes, free with every confirmed fabrication order and revised until you approve it. Design-only projects are quoted per stall.
Do you work with agencies and co-exhibitors?+
Yes. We work directly with brands, with event and creative agencies on white-label scopes, and with pavilion organisers coordinating multiple co-exhibitors under one structure.
What exactly do I get with exhibition lighting?+
Equipment, operators and content delivered to a schedule and struck the same night. Product spot lighting, Backlit fabric and acrylic, RGB accent lighting are all part of the scope.
Is exhibition lighting available as a standalone scope?+
Yes. It can be bundled with a full stall build or delivered on its own alongside another contractor's structure, with the interface agreed in writing first.
What is the lead time for exhibition lighting?+
Four to six weeks from approved design for a standard custom build, eight weeks or more for a double-decker, pavilion or multi-city programme, and seven to ten days for urgent shows with a simplified design.
Can you handle organiser approvals?+
Yes. Stall drawings, electrical load details and structural documents are prepared and submitted as the organiser requires, and designs are checked against height, rigging and fire rules first.
Exhibition Lighting in Tier 1 cities
Exhibition Lighting in Tier 2 cities
Other event & AV services
All services
Related guides
Exhibiting soon? Let's build your stall.